January 2000
POLICIES OF THE
VIRGINIA JAYCEE
LIFE MEMBER ASSOCIATION, INC.
POLICY 1: DUTIES OF ELECTED OFFICERS
Section A: The president: It shall be the duty of the President to
preside at all meetings of the organization and at all
meetings of the Board of Directors. The President,
subject to the approval of the Board of Directors and in
conformity with the general policies of the organization,
shall have supervision of the affairs and activities of the
organization.
Section B: The two Vice Presidents shall be responsible for the
Directors and programs assigned to them by the
President.
Section C: A Director shall supervise and advise with such
committees as may be assigned by the President. A
Director shall be responsible for the activities of such
committees and shall keep the Vice Presidents and Board
of Directors informed of the activity of both the chairmen
and committees.
Section D: The Secretary shall keep a record of the proceedings of
all meetings including those of the Board of Directors.
He/She shall be an ex-officio member of all committees,
whether temporary or permanent in character. The
Secretary shall be responsible for carrying on
correspondence, for calling of meetings, and for notifying
the members of all such other activities as may be
authorized by the Board of Directors. The Secretary will
serve as Historian of the organization.
Section E: The Treasurer shall keep the financial records of the
organization and shall be responsible for depositing all
monies received in the accounts of the organization.
Withdrawals from the accounts shall be under the
direction of the Board of Directors and shall be made
only with the signature of an authorized agent. The
Treasurer shall furnish a financial statement showing all
receipts, disbursements and financial transactions
monthly, and shall furnish a comprehensive financial
statement for the complete year's transactions by the first
Membership meeting. The Treasurer shall issue notices
of dues payable in writing, to the membership and be
responsible for the collection thereof. The Treasurer
shall keep a record of the membership of the
organization.
POLICY 2: APPOINTED OFFICERS
Section A: The Sergeant-At-Arms shall perform duties as the
President and Board of Directors designate.
Section B: The Legal Counsel shall advise the Board of Directors
and membership on all legal affairs concerning this
organization.
Section C: The Chaplain shall promote religious activities with the
Board of Directors approval.
Section D: The Parliamentarian shall ensure that meetings are
conducted in accordance with Roberts' Rules of Order.
Section E: The Life Member Liaison shall be appointed by the
President at the State Convention meeting each year. The
Liaison shall be responsible for coordinating the Life
Member Program for the Virginia Jaycees.
POLICY 3: CHAIRMAN OF THE BOARD
Section A: The retiring President shall automatically become
Chairman of the Board of Directors.
Section B: The Chairman of the Board shall serve as Chairman of
the Elections Committee and shall perform functions as
deemed necessary by the President.
Section C: If the Chairman of the Board is unable to serve, the most
current Chairman of the Board shall serve.
POLICY 4: DUES
Section A: The membership dues of this organization will be $15.00
per annum.
Section B: The sustaining sponsor membership dues shall be $25.00
per annum.
Section C: Dues are payable by the annual meeting.
